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Facilities Use

Public use of San Rafael City Schools INDOOR facilities has been suspended until further notice due to COVID-19.

***Outdoor Facilities are available for requests beginning March 01, 2021***

The District will continue to monitor the situation and will confirm when they are open to receiving new requests again for other spaces (Please reference the availability calendar on Facilitron for any district facility for updates). If you need immediate help finding a facility in the region, please contact the Facilitron Team for assistance.

San Rafael City Schools (SRCS) is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.


Moving forward, the only way to request the use of a district facility is by creating a Facilitron account and submitting a request online. Please click HERE for an introduction to placing a request. If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at support@facilitron.com or by calling them at 800-272-2962 ext 1


In partnering with Facilitron, SRCS has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time.  Although the process of requesting/approval/management of facility use is now digital, what’s implemented on Facilitron, remains the same as dictated by SRCS board policies on facility use.  The district’s administrative staff makes final decisions on all facility use requests. 

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on SRCS behalf. 

Payments can be submitted conveniently on Facilitron, options include:

  • Major credit cards
  • Checks
  • ACH/eCheck
  • Paypal

Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

Facilitron and San Rafael City Schools look forward to

partnering with our community members!

 

                   Use of School Facilities

San Rafael City Schools (SRCS) recognizes that District facilities are a community resource whose primary purpose is to be used for school programs and activities, but that may also be authorized for use by community groups when such use does not interfere with school activities. The policy allows for a fee, recognizing that there are costs involved in non-school related use of facilities and that charges are necessary so that school monies will not be used in support of non-school related activities.

Please see the Board Policy and Administrative Regulation related to the Civic Center Act and Use of School Facilities. 

Board Policy 1330 - Use of School Facilities (12.12.16)
Administrative Regulation 1330 - Use of School Facilities (12.12.16)
Use of School Facilities - Terms and Conditions (12.12.16)

1330 Exhibit (1) - ADDENDUM: Use of Facilities, San Rafael HS Stadium

School Use Fee Schedule (3.11.19)
*Explanation of "Duly Written Authorization" - If the applicant is an organization, group, society, club, entity, etc., then the person who is submitting the application on behalf of that organization needs to submit written authorization from the organization that gives the person permission to submit the application on the organization’s behalf.  The written authorization needs to be given from someone who is legally permitted to bind the organization (such as an officer, etc.). If the applicant is one such authorized officer, they need only sign the application form and include their title. 

School Connected Organizations

The Board of Education recognizes that parents/guardians and community members may wish to organize parent organizations and/or booster clubs for the purpose of supporting district co-curricular and extracurricular programs (“school-connected organizations”), such as athletic teams, debate teams, musical groups, and other activities that provide a positive source of involvement for students consistent with the district’s vision for student learning.  

Board Policy and Administrative Regulation 1230 regarding School Connected Organizations were approved by the Board in January 2017 to guide the process for which a community group can request that the Board authorize them as a School-Connected Organization.

If an organization believes they qualify in accordance with board policy and administrative regulation guidelines, please use the fillable Request for Authorization as a School-Connected Organization form (download to your local desktop for full functionality) to be considered by the Board. 

Please email: Morena Parada

or by mail:

Superintendent's Office
Attn: Morena Parada
310 Nova Albion Way
San Rafael, CA 94903  

Maintenance and Operations

Director Dave Pedroli  415-485-2445 

Admin. Asst. Katina Pantazes 415-485-2445